Record HESA Data for a Learner

The Learner Details screen holds information about HESA in the following sections:

• ILR HE and HESA Details

  Note: Refer to the Learner Details Screen for more information.

  

The ILR HE and HESA Details fields are described in the following table.

This field	Holds this information...
Student Instance Id [NUMHUS]	An identification of the basic unit of 'a coherent engagement with the provider, aiming towards the award of a qualification(s) or credit' which is described in the HIN guidance section of HESA website.
Student Support Number [SSN]	The learner's student support number.
Qual on Entry [QualEnt3]	The highest qualification on entry. Select from the drop-down list.

• HESA Only Details

  

The HESA Only Details fields are described in the following table.

This field	Holds this information...
APEL Credits	The learner's recognition of learning and achievements outside formal education or training. Accreditation of Prior Experiential Learning (APEL).
Care Leaver	Whether the learner is a Care Leaver.
Credit Points Count' Towards Study	The number of credit points being used from a previous award towards the learner’s current study.
Credit Scheme	The relevant credit scheme.
Parental Education	Whether the learner's parents have higher education qualifications.
Socio Economic Classification	The learner’s Socio-Economic Classification. Applicable to learner's aged 21 or over.
Sexual Identification [SEXID]	The learner's sex. Select from the drop-down list.
Gender ID [GenderId]	The learner's gender. Select from the drop-down list.
Sexual Orientation [SexOrt]	The learner's sexual orientation. Select from the drop-down list.
Religion or Belief [RelBlf]	The learner's religious beliefs. Select from the drop-down list.
HUSID	The learner's unique HESA student identifier.
Previous Institution [PrevInst]	The institution previously attended by the learner. Select from the drop-down list.
Nationality [NATION]	The learner's nationality.
County Of Domicile [DOMICILE]	The learner's country of domicile.

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You can record HESA information in the HESA section of Attainment Details in the Enrolments module.

The HESA fields on Attainments screen tab are described in the following table.

This field	Holds this information...
Main Qual Subject	The main qualification subject. Select from the drop-down list.
Qual Type (HESA)	The qualification type. Select from the drop-down list.
Exam Sitting	The examination phase (for example: summer). Select from the drop-down list.
Include in HESA	Whether to include or exclude in the HESA file.

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The following HESA-related fields are available on the Enrolment Details screen in the Enrolments module.

The HESA fields on Enrolments Details tab are described in the following table.

This field	Holds this information...
Include in HESA	Whether to include the enrolment in HESA file.
Not in Active HESA Study	Whether the learner is actively studying.

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The following HESA-related fields are available on the HESA Details screen in the Enrolments module.

Note: The HESA Details screen is enabled by the Use Special Details check box on the Special Details screen.

The fields on HESA Details screen are described in the following table.

This field	Holds this information...
Student Instance ID [NUMHUS]	An identification of the basic unit of 'a coherent engagement with the provider, aiming towards the award of a qualification(s) or credit' which is described in the HIN guidance section of HESA website.
Fundable Code	Whether the learner is eligible for funding.
Fund Level	The level of funding that the learner is eligible for.
Mphil/PHD Intent Level	The intention level for learners studying for Mphil/PHD.
Exchange Indicator	Whether the learner is involved in an exchange programme.
Disabled Student Allowance	Whether the learner is in receipt of a Disabled Students Allowance (DSA).
Location of Study	The learner's study location.
Major Source of Fees	The major source of tuition fees for the learner.
Main Provider [Not UKPRN]	The provider supplying the majority of the course tuition.
Student Instance FTE	The institution's best academic judgement of the full-time equivalence of the learner (for this record) during the reporting year 01 August to 31 July.
Mode of Study	An indicator of the mode of study expressed in terms of the HEFCE Higher Education in Further Education: Students survey (HEIFES) definitions. The mode recorded should be the mode at the end of year of programme of study being funded, or, if this is after the end of the ILR year, the mode on 31 July.
Initiative 1	Whether the learner is part of an independently monitored scheme.
Initiative 2	Whether the learner is part of an independently monitored scheme.
Initiative 3	Whether the learner is part of an independently monitored scheme.
Year of Course	The calendar year the course takes place.
Student Instance Year	The instance year.
Highest Qualification On Entry [QUALENT3]	The highest qualification achieved by the learner prior to entry.

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The following HESA-related fields are available on the HESA Financial Support screen in the Enrolments module.

Note: The HESA Financial Support screen is enabled by the Use Special Details check box on the Special Details screen.

The fields on HESA Financial Support screen are described in the following table.

This field	Holds this information...
Funding Year	The funding year the record is to be returned in. This field is not included in the return.
Appspend Commitment	The financial support being returned as part of the commitments detailed in the providers access and participation plan.
Financial Support Amount : £	The amount of financial support received by the learner.
Financial Support Type	The type of financial support being reported.

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